Hours and expenses - entered once, approved in one place
Employees register hours in the app or the portal. You approve in one view, and the approved hours then drive both payroll and invoicing.
Hours with supplements calculated automatically
Weekend, night, overtime and Danish public holidays are calculated from your rates, so nobody looks up a rate by hand.
- Registration per day, site and purchase order
- Work types such as hourly, travel time and standby
- Supplements and holidays derived from your agreement
- Entry from the app, the portal or the office
Clock in and out - the server records the time
Choose time stamping per order, and the employee clocks in at the start of work and out at the end in the app or portal. Times are recorded by Staffly - not the phone's clock - and become a normal time entry on clock-out.
- One tap in, one tap out - the break is suggested from the schedule
- Stamped times can only be corrected by the office - with an audit trail
- A forgotten clock-out sends a reminder and creates a task for the office
- Manual entry or stamping - you choose per order and employee
One place to review everything
All entries gather with status and filters, so you can approve or reject with a reason - before anything becomes payroll or an invoice.
- Filter by status, employee, order and period
- Reject with a reason, so the employee knows why
- Customers can approve their own hours in the customer portal
- Totals per status, so you can see what is outstanding
Receipts attached from the start
Expenses are submitted with a photo or PDF of the receipt, a category and the order they belong to - and follow through onto the invoice.
- Receipt as photo or PDF, submitted from the phone
- Category, currency and linked order
- Approved alongside the hours
- Receipts attached to the invoice in the accounting system
What the module includes
App and portal
Employees register wherever they are - without a computer.
Customer approval
Let the customer approve the hours before they are invoiced.
Corrections
Amend an entry with a record of what changed.
Agreement rates
Supplements and minimum rates from your agreements.
Expenses with receipts
Photo or PDF, approved alongside the hours.
Ready for payroll and invoicing
Approved hours are one basis for both.
See the approval flow
We show the path from a registered hour to payroll and invoice.